The Alchemist Collective interest group and marketing register
Published May 1, 2025
1 Controller
Controller of the register:
Novembers in Fitzroy oy (The Alchemist Collective) – business ID 3173348-5
Contact person in matters concerning the register:
Anssi Komulainen
Tel: +358 400 129 524
Email: anssi@thealchemist.fi
2 Purpose of personal data processing
The purposes of processing personal data include organising events, maintaining customer relationships and partnerships and marketing.
3 Legal basis for personal data processing
The Alchemist Collective processes personal data based on a consent given by the data subject or by an agreement which the data subject is a party to.
4 Data content of the register (processed personal data categories)
The register contains the following personal data about data subjects:
(a) The person’s (data subject’s) basic data, such as name, form of address and contact information (telephone number, email address and/or street address).
(b) Publicly available data on the person’s (data subject’s) work and position, such as title, education, place of work (organisation), and job title.
(c) The language used by the person (data subject).
(d) Direct marketing permissions expressed by the person (data subject).
(f) Data related to communication between the data subject and The Alchemist Collective (Novembers in Fitzroy oy), such as subscriptions to newsletters and other lists, registration for and participation in events and meetings, as well as any correspondence that may be necessary for maintaining the interest group relationship. The data collected by the newsletter service on newsletter recipients opening the newsletter and the related clicks are processed on persons that have subscribed to the newsletter.
In addition to the above-mentioned data, the register may contain the following information about the assistants of collaboration partners or persons belonging to an interest group when these persons’ work or position require that communication with them is carried out through an assistant or some other person providing assistance.
(g) Name and contact information (telephone number, email address and/or street address) of the person’s (data subject’s) assistant or any other person in an assisting position (data subject).
In addition to the above-mentioned personal data, the register may contain the following personal data on persons (data subjects) who use information systems that require identification.
(m) Transactions in electronic information systems for a restricted period of time (opened page/file, time stamp, user ID and IP address).
5 Regular data sources
Personal data shall be collected from public sources, such as organisation websites, from the data subject and in connection with various events or any training organised by The Alchemist Collective (Novembers in Fitzroy oy).
Data are also created as part of The Alchemist Collective (Novembers in Fitzroy oy)’s activities when a person participates in events and meetings and when communication is targeted at this person.
6 Personal data retention period
The collected data shall be retained only for the duration and to the extent necessary for the original or compatible purposes for which the data was compiled.
In addition, the data listed below shall be retained as per the following retention periods.
(a) The basic data on the data subjects contained by the register shall be retained as long as is necessary for developing and maintaining collaboration partner and interest group relationships. The need to retain the data shall be assessed at regular intervals.
(b) Participants’ (data subjects’) personal data related to the organisation of an event or other similar occasion organised by The Alchemist Collective (Novembers in Fitzroy oy) for its collaboration partners and/or interest groups shall be retained for the duration of the relevant event and in any case until any payments related to the event have been effected or other measures performed. The data on participants of events organised by The Alchemist Collective (Novembers in Fitzroy oy) are archived.
(d) Personal data collected by The Alchemist Collective (Novembers in Fitzroy oy) for the purposes of direct marketing shall be retained as long as is necessary for finishing the related measures
The Alchemist Collective (Novembers in Fitzroy oy) shall perform all possible and required measures to ensure that such personal data that are inaccurate, erroneous or outdated for the purposes of processing are deleted or corrected without delay.
7 Recipients of personal data (recipient categories) and the regular disclosure of data
If required, the personal data contained in the register shall be disclosed to third persons or organisations as follows.
(a) Disclosing personal data to partners for purposes related to the organisation, implementation and/or follow-up communication of an event. The parties are identified on a case-by-case basis in connection with the invitations and/or registration.
8 Transferring data outside of the EU or the EEA
Personal data contained in the register is transferred outside the EU or the EEA. The Alchemist Collective (Novembers in Fitzroy oy) uses the standard contractual clauses set out in the European Commission Implementing Decision of 4 June 2021 when it transfers personal data to third countries.
9 Rights of the data subject
The data subject shall have the following rights laid down in the EU’s General Data Protection Regulation.
(a) The right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:
(i) the purposes of the processing;
(ii) the categories of personal data concerned;
(iii) the recipients or recipient groups to whom personal data have been disclosed or will be disclosed;
(iv) where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
(v) the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
(vi) the right to lodge a complaint with a supervisory authority;
(vii) where the personal data are not collected from the data subject, any available information as to their source;
(viii) the existence of automatic decision-making and relevant information about the logic related to such processing, as well as the relevance of this processing and its possible consequences for the data subject.
(b) The right to cancel consent at any time without this affecting the lawfulness of the processing performed on the basis of the consent.
(c) The right to demand that the controller rectify without undue delay any inaccurate and erroneous personal data on the data subject and the right to have incomplete personal data completed.
(d) The right to obtain from the controller the erasure of the personal data concerning the data subject without undue delay in situations determined in the EU’s General Data Protection Regulation.
(e) The right to obtain from the controller restriction of processing in situations determined in the EU’s General Data Protection Regulation.
(f) The right to receive the personal data concerning him or her, which the data subject has provided to The Alchemist Collective (Novembers in Fitzroy oy).
(g) The right to file a complaint with the supervisory authority if the data subject considers that the processing of the personal data concerning him or her violates the EU’s General Data Protection Regulation.
10 Making changes to the privacy policy
We reserve the right to alter this privacy policy by notifying of any changes on our website. The changes may be based on changes in legislation and other similar reasons. We recommend that you read the content of the privacy policy regularly.